Office solutions

Comfort. Prestige

The office is a crucial asset for any business, addressing multiple internal and external objectives. A well-designed office environment plays a vital role in employee well-being, mood, and productivity. For partners and clients, the office space reflects your company’s status, identity, character, and values. A cutting-edge digital office offers a competitive advantage.

The Hubiq team specializes in developing tailor-made digital office concepts based on your unique requirements and business strategy. For a more comprehensive visualization of the final outcome, we can create a 3D model of your future office or offer a virtual tour. Accurate project budgeting and engaging visualizations aid in making informed investment decisions within your company.

Office solutions

Embracing the digital transformation
of office space addresses several
key business challenges:

  • Enhancing workplace comfort and efficiency

    Intuitive lighting control systems and adaptable microclimate adjustments improve employee comfort, positively influencing their productivity.

  • Facilitating events of any format

    Well-equipped conference rooms and meeting spaces with state-of-the-art multimedia technology enable high-quality conferences, seminars, workshops, and presentations.

  • Maximizing office space utilization

    Meeting room and workspace reservation systems not only streamline bookings but also provide real-time analytics on efficient office space usage, laying the groundwork for future transformations.

  • Ensuring the security of employees and company assets

    Access control and video surveillance systems enable real-time monitoring and analysis of events across the entire office perimeter.

  • Elevating your company’s image

    A technologically advanced and well-equipped office showcases your company’s modern approach and stable market position.

  • 01
    Multimedia Solutions

    Boost productivity and collaboration in your office with state-of-the-art multimedia technologies designed to enhance work quality, streamline processes, and create an engaging, dynamic work environment. Our team at Hubiq provides a range of multimedia equipment options tailored to various office areas, contributing to a positive corporate culture, increased brand recognition, and leaving a lasting first impression on visitors.

    Multimedia Solutions
    • Transforming Meeting and Conference Spaces

      Our multimedia solutions turn conference rooms and meeting spaces into sophisticated hubs for collaborative work. We focus on seamless integration of audio, video, presentation and conference equipment to promote productive meetings and discussions. Additionally, we offer reservation and analytics systems, interactive tools for both online and offline meeting participants, and intuitive control of the entire conference room equipment setup, adapting to your required usage scenarios.

    • Reception and Lobby Areas

      Digital signage, interactive kiosks, and background music systems create a welcoming atmosphere for visitors and provide helpful information about your company.

    • Break Rooms and Cafeterias

      Entertainment systems, such as TVs, streaming services, and sound systems, offer relaxation and leisure options for employees during breaks.

    • Training Rooms

      Equipping training rooms with multimedia tools like interactive whiteboards, projectors, and video conferencing systems facilitates effective learning and skill development.

    • Huddle Spaces and Collaborative Work Zones

      Integrating smaller-scale multimedia systems, like portable screens, wireless presentation systems, and video conferencing equipment, encourages spontaneous collaboration and brainstorming among employees.

    • Creative and Design Spaces

      Advanced multimedia tools, such as high-resolution monitors, graphics tablets, and specialized software, enable designers and other creative professionals to produce high-quality work.

    • Fitness and Wellness Rooms

      Audio and video systems can be installed in fitness and wellness rooms to provide guided workout sessions, meditation, or yoga classes, contributing to employee well-being.

    • Digital Signage and Wayfinding

      Strategically placed digital displays throughout the office provide essential information, announcements, and directions, ensuring smooth navigation and communication.

    We understand that each office environment has its specific requirements and budget constraints. Our Hubiq specialists are ready to consult with you to develop a tailored multimedia solution that meets your unique needs and enhances the overall workplace experience.

  • 02
    Smart Office Automation

    Enhance the management of office spaces for executives, administrators, and employees with smart office automation systems. These systems reduce operating costs while showcasing your company’s prestige, corporate style, and values.

    Smart Office Automation
    • VIP Rooms

      Hubiq specializes in developing tailored smart office automation solutions for VIP zones, ensuring an unparalleled experience that prioritizes comfort, functionality, and exclusivity. We will develop an individual solution for personalized climate and lighting control, customized automation scenarios and control of high-quality audio-visual systems.

    • Meeting and Conference Rooms

      Our tailored solutions simplify equipment management with an intuitive control system. We’ll develop a branded graphic interface that adheres to your company’s corporate standards, taking into account all necessary equipment operation scenarios.

    • Training Rooms

      Smart systems in training and presentation rooms can help control presentation equipment, manage lighting and sound, and optimize room occupancy.

    • Workspaces

      We offer smart automation systems designed to create a comfortable, productive, and efficient work environment in office work areas. Based on office space zoning, we’ll provide tools for both group and individual control of lighting and temperature.

    • Common Areas

      For efficiency in common areas such as hallways, lobbies, and changing rooms, we offer solutions that minimize idle operation of lighting systems.

    • Break Rooms and Cafeterias

      Automation systems can be employed to manage lighting, temperature, and multimedia devices in break rooms and cafeterias, providing a comfortable and enjoyable space for employees to relax and recharge.

    • Suggested Systems for All Areas
      • Multimedia control system: for seamless control over the entire multimedia equipment suite.
      • Intelligent lighting: enabling automatic lighting control based on schedules or sensors, and adjusting brightness and light temperature.
      • Smart thermostats: for efficient management of heating and air conditioning systems.
      • Voice control: for managing various devices through voice commands.

    In conclusion, smart office automation significantly improves productivity and employee satisfaction. Hubiq is committed to providing tailored solutions for your organization, creating a modern and engaging work environment. Contact our expert team at Hubiq today and let us help you bring your smart office vision to life.

  • 03
    Reservation Systems

    In today’s dynamic work environment, optimizing office spaces has become a top priority for businesses. Up to 40% of office space is often used inefficiently, with vacant employee workplaces and underutilized meeting rooms. Introducing state-of-the-art reservation systems can help you effectively manage business processes, optimize office space utilization, and reduce expenses.

    Reservation Systems
    • Efficient Management of Meeting and Conference Rooms

      Our team at Hubiq offers customized reservation systems to streamline the booking process for meeting and conference rooms. By providing the necessary cable and server infrastructure, we seamlessly integrate the reservation system with your corporate IT platform, such as MS Exchange, Google Workspace, IBM Lotus, and others.

      Key Components:

      • Touchscreen reservation panels for meeting rooms
      • Server and cloud-based software
      • Mobile reservation applications
      • Presence and proximity sensors
    • Flexible Workplaces for Maximum Productivity

      Create a more adaptable office space by implementing a workplace reservation solution. We equip workplaces with tags/sensors and integrate the system with your corporate IT platform. Our team will design a detailed 2D or 3D office map, set up mobile applications, and configure analytics tools to help you make data-driven decisions.

      Key Components:

      • Server and cloud-based software
      • Mobile reservation applications
      • Workplace vacancy sensors/tags

    By implementing advanced reservation systems for meeting rooms and workplaces, you’ll notice significant improvements in office efficiency, employee productivity, and overall satisfaction. Allow our team at Hubiq to guide you through this transformation and provide tailored solutions for your organization.

    Contact us today for a consultation, and let’s work together to bring your optimized office space vision to life.

  • 04
    IT Networks and Unified Communications

    Reliable high-speed internet, quality telephony, and seamless communication tools are essential requirements for any modern company, ensuring smooth business processes and efficient operations. Hubiq’s team offers comprehensive solutions for organizing and maintaining corporate IT networks and unified communication (UC) systems tailored to your specific needs.

    IT Networks and Unified Communications
    • High-Speed Internet and Intranet

      Hubiq’s team will set up seamless wireless internet access throughout your office, connecting workstations, multifunctional devices, and server rooms with high-speed wired and optical networks. We will configure virtual local area networks (VLANs), establish security policies and rules, and implement hardware and software tools for network cybersecurity.

      Key Components:

      • Active and passive server equipment
      • Wi-Fi access points and wireless network controllers
      • Cybersecurity software and hardware
      • Data transmission lines
    • Unified Communications (UC) Platforms

      We will deploy a UC platform that best suits your organization, providing a centralized solution for messaging, voice and video calls, file sharing, and collaboration. A platform that integrates with various business applications in your existing technology stack, creating an efficient communication and collaboration ecosystem for your business.

      Key Components:

      • UC platform software and servers
      • Desktop and mobile applications for messaging, voice, and video communication
      • Integration with third-party business applications
      • Collaboration tools and file sharing capabilities
    • IP Telephony

      We will set up and configure an IP telephony server, ensuring seamless operation and integration with your chosen UC platform. We will also configure both wired and wireless subscriber devices, enabling high-quality voice communication across your organization.

      Key Components:

      • SIP server (Session Initiation Protocol)
      • Subscriber devices (IP phones, headsets, and softphones)
      • Integration with your chosen UC platform

    By implementing a robust corporate IT network and unified communication platform, your organization will benefit from increased efficiency, enhanced collaboration, and improved employee productivity. Allow our team at Hubiq to design and implement a tailored solution that meets the unique needs of your business.

  • 05
    Office Security Systems

    In today’s fast-paced work environment, ensuring employee safety and comfort is crucial for maintaining productivity. On average, employees spend 8 hours a day, 5 days a week at the office, making security a top priority. Hubiq’s team specializes in comprehensive security solutions for office spaces, designed to fit your organization’s unique needs.

    Office Security Systems
    • Access Control

      We will develop a tailored access control system to limit access to your office and specific restricted areas. Our team will thoroughly analyze all entry and exit points, identifying zones with limited access. We will also incorporate biometric data-based systems, including fingerprint and facial recognition technologies, to enhance security.

      Key Components:

      • Touchscreen call panels
      • Biometric data and card reader modules
      • Electromagnetic locks and door sensors
      • Server software
    • Video Surveillance

      Our video surveillance solutions will cover all entrance/exit zones, stairwells, halls, and corridors, ensuring comprehensive monitoring of your office space. We will select and install appropriate cameras, configure the video receiver, and set up a dedicated security workstation. Remote access to the video surveillance system will be available from mobile devices, allowing you to monitor your office in real-time.

      Key Components:

      • IP cameras and video receivers
      • Security staff workstation
      • Mobile applications
      • Facial recognition software
    • Intrusion Alarm System

      We will design a custom intrusion alarm system based on your security requirements. The system will automatically trigger alarms based on various events, such as door or window opening, motion detection during non-working hours, and other security breaches.

      Key Components:

      • Magnetic contact sensors
      • Volume sensors
      • Infrared sensors
      • Central controller

    By implementing a robust office security system, your organization will benefit from increased employee comfort, enhanced productivity, and peace of mind. Allow our team at Hubiq to create a comprehensive security solution tailored to your business’s unique needs. Contact us today for a consultation and let’s work together to create a safe and secure working environment for your employees.

  • 06
    Building Management System

    For centralized monitoring and management of all office building engineering systems, we can help find a tailored solution — from partial modernization of existing systems to a full-scale project using the most advanced technologies, such as IoT devices, machine learning algorithms, and artificial intelligence.

    Building Management System
    • Assessment and Solution Design

      Our team will work closely with you to understand your specific requirements and objectives. We’ll analyze your facility’s infrastructure and identify the most effective BMS solutions that align with your goals and budget.

    • System Integration and Implementation

      We will create a digital twin of the building, equip an automated workstation, and implement local management for monitoring and controlling system operations:

      • Energy management
      • Facade, street, and indoor lighting
      • Supply and exhaust ventilation and air conditioning
      • Hot and cold-water supply and heating
      • Security and protection systems
      • Communication, video surveillance, and multimedia devices
    • Interface Configuration and Optimization

      Our team will configure an advanced graphical interface for the operator with 2D or 3D building models and floor plans. Analytics tools will be connected to generate energy consumption reports with the required level of detail. Additionally, we will set up predictive maintenance algorithms for nodes and units of engineering systems to maximize their service life and prevent emergencies.

      Equipment and software used:

      • Field sensors and device controllers (PLCs)
      • Data collection and processing server
      • Enterprise-level server
      • Licensed software for SCADA systems
      • Software modules for analytics, reporting, and more
      • Software for integration with other hotel systems
    • Testing and Commissioning

      We’ll conduct thorough testing of the BMS, ensuring all components are functioning properly and efficiently. Our team will provide comprehensive training to your staff, ensuring they are fully equipped to manage and maintain the system effectively.

    • Ongoing Support and Maintenance

      Our commitment to your success doesn’t end with implementation. We’ll provide ongoing support and maintenance to ensure your BMS continues to deliver optimal performance, while also offering updates and improvements as needed.

    Investing in a professionally designed and implemented Building Management System will not only enhance the comfort and safety of your employees and visitors but also significantly improve your facility’s efficiency and resource management.

Project examples

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